Visitor registration system for every organisation

Customers and patients book and manage their own appointments via the secure web-based Eva booking portal.

Administrators configure appointment capacity and duration. Optionally connect to Eva Check-in to enable late reminders and automatically release no-show capacity.

Perfect for organisations that traditionally have operated a walk-in service and now need to manage capacity closely, like phlebotomy services.

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Create automations and alerts for your check-in management team, and send them via your preferred channel - SMS, email, Slack or Teams.

Set site visitor maximums and get alerts when the maximum is reached.

Set up automatic check-outs based on visitor type, after a time you specify (or after midnight).

Get notified when anyone checks in - useful for unattended reception areas.

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Secure booking portal. Greenlight staff or contractor number plates. Add banned registrations to a block list.

Optionally connect to Eva Check-in to enable late reminders and automatically release no-show capacity.

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Custom check-in processes are flexible workflows designed to help you manage compliance, meet your health and safety obligations and ensure site safety.

Need to do something a bit different to the standard check-in process? Ask your visitors some questions before they arrive onsite, or check they have all the relevant documentation?

With these EVA features you can create custom check-in processes to meet your specific visitor management and check-in requirements.

Read more about custom processes

Visitors can check-in using the EVA kiosk on an iPad or Android tablet for a paper-free and professional front-desk experience. Kiosk interface can be customised with logo, colour scheme and feature image for an added branded welcome.

Or for a premium large-format kiosk with video, talk to us about Premium Kiosk.

Enquire about Premium Kiosk

EVA Pass is a reusable check-in pass for Apple Wallet or Google Pay.

EVA Pass makes it even faster and easier for visitors to check in – with no typing on a tablet, and no app to install. It replaces old school printed labels, making it better for the planet.

EVA pass changes status when you check-in, providing proof of sign-in.

It’s especially good for visitors who use Apple Wallet – their pass appears ready to scan on their lock screen when they’re near a kiosk.

Read more about EVA Pass

Included in all EVA Check-in rollouts, 'Emergency expert' allows you to evacuate everyone on-site easily, including by individual (if identified as needing extra assistance) and by zone. 

With support for multiple wardens with real-time information, wardens access evacuation information from either the portal or the mobile optimised kiosk app.

Evacuation drill reports are auditable and suitable for health and safety compliance reviews.

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Check people into your geofenced site automatically

Set up a virtual perimeter around your site, making it easy to track movement on and off site.

Staff and regular contractors or site visitors can then choose to check in automatically based on their location, using the EVA Check-in app.

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Staff book shared desks across all your offices to meet safety requirements from an easy-to-use self-booking portal. Manage hot desks individually or as zones for greater team collaboration from the dashboard. Allow bookable times slots, let people choose desks, or automatically allocate.

Contractors can self-report incidents and hazards using our free mobile apps. Include extra details like photos to get the full picture.

As contractors use our free apps, there is no need to extend other safety software licenses.

Incident reports are emailed directly to anyone you nominate.

With webhooks integration, use Zapier or Power Automate to connect to thousands of other systems like Microsoft Teams. Use this to get notified of check-ins in near real time and send this to another system as needed.

Off-the-shelf integrations include Active Directory and Procore, an Outlook add-in and a reporting API designed for batch data.

The EVA Check-in mobile app makes it fast and easy for individuals and groups to check in to all sites running EVA Check-in.

EVA Check-in’s visitor sign-in kiosk for iPads and Android tablets makes checking-in stress-free for visitors. Your guests can quickly check-in and complete any necessary health and safety steps while their host is notified.

Find out more and download our apps

Set your site's maximum capacity, and get notified whenever your maximum capacity is reached.

Reduce capacity when you need to, for example when maximum gathering sizes are mandated.

The ‘meeting with’ feature in the EVA kiosk notifies the host that their guest has arrived. The list of hosts can be manually added or automatically kept up to date using Active Directory Synchronisation (AD Sync). Azure AD and on-premises Active Directory servers are supported. You can also import lists of staff from multiple sources – or use the import to handle groups of people like residents that aren’t in your Active Directory.

AD Sync is an add-on feature, and is included in our Advanced and Premium plans. See pricing.

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Send push (in-app) or SMS notifications to all checked-in visitors, to alert them to hazards, let them know about events about to start, signal an evacuation or emergency, or other time and location-sensitive alerts.

SMS notifications require purchase of a pre-paid bundle.

Pre-registration allows you to set up visitor details before they arrive and, optionally, send them a pre-registration checklist, survey, form or induction information ahead of their visit.

Pre-registration is an add-on feature and is available in our Advanced, Premium and Enterprise plans.

See pricing

Fast, contactless check in using QR codes - displayed on a poster or on a screen.

Each site (and, if you wish, visitor type) has it's own QR code for accurate visitor tracking. Visitors check in quickly, safely and contact-free using their own device.

Print the default poster or design your own.

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Powerful built-in reporting and analytics lets you see who is on site now, analyse and export your check-in data

Access a complete, searchable activity log per site in the EVA portal.

Audit logs ensure all access to visitor information is captured.

Use our reporting API to analyse check-in data in your existing analytics tools. This is an add-on feature, available in Enterprise plans.

View plans and pricing.

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All data collected is encrypted in transit and at rest, and all information access is tracked and audited. And Microsoft Office 365 account integration supports secure user management.

EVA Check-in is hosted in Australia in the Microsoft Azure datacentre. This meets Australian cloud services standards. It is subject to regular security checks and the code is scanned for vulnerabilities before every release.

Web servers are protected by the Cloudflare Web Application Firewall.

ISO 27001 certified

Add documents like Safety Data Sheets, plans, operating manuals, and safe working practices to EVA Check-in so that anyone can access them across your sites.

Access the documents via the onsite information in the free EVA Check-in app or use QR code posters.

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• Instantly see who is approved, what supporting documents have been supplied and when verifications expire.
• Use tagging to highlight high-value preferred suppliers for your team.
• Nominate key contacts.

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• Let suppliers manage their own contact details and permissions and add users.
• Suppliers can see tasks and status with multiple customers.
• Suppliers can save submissions as draft until ready for submission.

Your suppliers manage and update their own contact details, permissions and add users.

Your suppliers can see their outstanding tasks and their status Your suppliers can save their submissions as draft until they are finalized.

Workflows to support and manage vetting suppliers:

• Run multi-step processes with multi-level authorizations.
• Use the pre-built workflows or create your own.
• Setup different flows depending on the risk profile of suppliers.
• Manually approve or apply automated scoring to answers for lower risk types.
• Reduce admin with automated reminders to suppliers on anniversary of approval.
• Audit history of all approval steps – who approved and when.

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Labels include barcodes for speedy sign out.

Wireless label printing supported on iPad, but not for Android. Premium Kiosk supports Windows printing.

Manage your spaces as sites and zones.

A site is usually a physical location with its own address. It could be a building, a building site or an office. A zone is normally an area within a site that you want to track access to. So a building would be a site, but a floor within that building could be a zone. Even a meeting room could be a zone.

You can have as many zones as you need within a site and call them anything you want.

Pricing is based on the number of sites.

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